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Payments

A decision on every payment

A payment register instead of Excel. Accounting builds the lines, the founder decides on each, and every decision has an author and a time.

Accounting builds the register, the founder decides on every line.

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How a register works

From draft to payment — in one system. Every line shows who decided, when and why.

  1. 1

    Draft

    To whom, for what and how much — by contract or request

  2. 2

    For approval

    Accounting sends the register to the founder

  3. 3

    A decision on the line

    Approve, reduce with a reason, move or reject

  4. 4

    Payment

    A paid line reduces the contract balance by itself

  5. 5

    Report

    Approved payments — as a separate list and in Excel

What payments can do

Reason

You can reduce, but with a reason

No reason, no change to the amount. The reason stays in the line’s history, so nobody has to dig through chats to find out who cut the amount.

Asos Montaj · certificate No. 7contract No. 31, external wall masonry240 000 000
ApproveReduceMoveReject
240 000 000200 000 000
Held until defects are fixed
The reason is kept in the line’s historySave

Every decision has an author

Who approved, reduced or rejected a line — with the date and time.

Payment categories

Subcontracting, materials, other and your own categories.

Carried to the next register

Undecided lines move to the next register by themselves.

Contract balance

A payment reduces the balance by itself

The accountant marks a line as paid — and the contract balance goes down. No need to enter the payment in the contract by hand.

Register No. 38 lineAsos Montaj200 000 000Paid 24 Sep
Contract No. 31 · balance612 000 000412 000 000−200 000 000

Today vs. with Pulse Data

TodayWith Pulse Data
RegisterLives in Excel, edits are passed on by phoneA decision on every line, with a reason and an author
Edits“Who cut the amount?” gets hunted down in chatsThe answer is in the line’s history, two clicks away
BalancesPayments are entered in contracts by handA paid line reduces the balance by itself
LeftoversUndecided payments get lost between registersMove to the next register by themselves
Example

Register No. 38 for 564 300 000 UZS. One line was reduced by 40 000 000 with a reason, a 150 000 000 advance moved to the next register, and an unsigned certificate for 58 200 000 was rejected.

316 100 000 UZS is approved for payment, and every decision shows who, when and why.

Questions

Didn’t find your answer? We’ll call and explain with examples from your company.

No. The payment goes through your bank, the payment is marked in Pulse Data, and the contract balance goes down.

Whoever has that right. Usually the founder.

No. Without a reason the amount doesn’t change, and the reason stays in the line’s history.

They move to the next register by themselves, so nobody has to carry them over by hand.

Works together with payments

ContractsThe contract balance goes down with every payment.ProcurementPaying a supplier for an approved request.Project financesAll payments add up in the project’s costs.

We’ll show it on your register

Leave your number — we’ll call and go through your processes. The first month is free.

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